You simply put an asterisk and space (* ) at the beginning of any task. To ensure she aligns the way she spends her work time with her big goals - both work and self-care - she denotes chunks of time in her day with uncompletable tasks. Use uncompletable tasks for nonnegotiables She’s able to get the bird’s eye view of what’s to come, plan for the tasks in her queue, and also block out time for deep work, breaks, and getting things done. Jackie realized that board view would be the perfect way to visualize her week ahead, so she has one section for each weekday. Begin with a weekly schedule in board view Jackie lays out the week ahead with a calendar project in board view. It all comes down to her Schedule project which helps her get an all-important overview of her week. Mix up time blocking, calendar syncing, and weekly reviews.ĭoist’s social media extraordinaire, Jackie O., has found a way to schedule her week that helps her get deep work done, complete day-to-day must-dos, and also take healthy breaks. Find integrations and automations that make the work even smoother.Use different workflows for different types of projects - a simple list might work for Father’s Day shopping, but a shared calendar might work better for team planning.Start small, using one workflow at a time to try it out.Jot down your current frustrations - like needing a better way to sort and track article pitches or never finishing everything on your list.Especially now that all Todoist users (even if you’re on the Free plan!) have access to labels, filters, comments, calendar syncs, and more. We’ve rounded up seven of the most useful, real-life Todoist setups - all of which will help you power up your workflows.

Here’s where methodology needs to come in. But, just as buying the perfect tennis racket and standing on a well-groomed tennis court won’t turn us into Roger Federer, tools alone won’t make us more productive.

Shiny new tools with flashy ads make it easy to think that it’s the technology that is the culprit - if we could just pick the perfect app or notebook, we’d be successful and stress-free. But finding that workflow can be anything but a walk in the park. A frictionless productivity workflow can move even the most frazzled of us from overwhelmed and unfocused to calm and ready to tackle our biggest plans.

Gtd setup todoist